Position title
Executive Assistant
Description

We are looking for an Executive Assistant to join the team who can help us as we make the transition from small start-up to mature scale-up. We serve sophisticated and discerning customers so it is important that as we grow, we establish repeatable processes and a level of professionalism to match our customer base.

Responsibilities

The Executive Assistant will work closely with our Senior Leadership Team (SLT) to help coordinate activity across our teams as well as providing some administrative support to help the SLT be as effective as it can be. The role will also work closely with the Head of Finance and Operations on HR related tasks and some office logistics.

Responsibilities will include:

  • Supporting the SLT with cross team coordination and diary management
  • Provide general support to the SLT including scheduling, correspondence, and meeting preparation/facilitation
  • Maintaining the office calendar of recurring and one-off events including stand-ups, team activities and Advisory Board meetings
  • Liaising with some of our key suppliers such as our office space provider and our equipment leasing provider to help make sure people have the resources they need to do their jobs
  • Supporting the onboarding of new starters including clearance checks, equipment provision and assisting with general induction
  • Assisting with people related activities such as the monitoring of leave balances, support of our remote workers, access to training and scheduling of regular one-to-ones
  • Helping in the arranging of social events, parties, office lunches etc.
  • Supporting the Head of Finance and Operations with other ad-hoc projects

We’re looking for someone that will get stuck in and make a difference. We have a collaborative, entrepreneurial team and are passionate about what we do. If you want to join a team that is building something bold and exciting then we’d love to hear from you.

Experience

We are looking for someone with many of the following:

  • You enjoy working in a fast-paced environment in collaboration with a team.
  • You have a positive attitude, you love to help people do their best.
  • You are a confident communicator and writer, have amazing people skills and are comfortable speaking with everyone from big-company CEOs to small businesses.
  • You can keep many things going at once. You have experience working as a linchpin within a company - you are the glue that holds it all together.
  • You are incredibly organised, a hands-on doer who likes to do a little bit of everything.
  • You have exceptional organisational and time management skills, the ability to perform smoothly and consistently in a fast-paced environment, and the grace and willingness to change direction when circumstances demand.
  • You are a problem solver who coordinates complex, fast-moving, often-conflicting options and know how to make the tough call in a complex situation.
  • You have the ambition and determination to shape this role yourself – we will give you lots of room for growth.
  • You are honest, trustworthy, discreet, and ethical.

With bonus points for:

  • Significant experience with Microsoft Office and associated applications
  • Experience of working with professional services firms such as lawyers and accountants (our primary customers)
Remuneration & benefits
  • Full-time position with an annual base salary of up to £35,000 (depending on experience).
  • Company pension scheme
  • Access to training content (company scheme) and wellbeing services
  • 25 days annual leave + bank holidays + carry over 5 days holidays per year.
  • Cycle and tech scheme (discounted bikes and tech).
  • Flexible office/home working arrangements.
  • Please note that any job offer is subject to criminal record and barring checks.
Employment Type
Full-time
Beginning of employment
29/11/2021
Job Location
London, United Kingdom
Working Hours
9am-6pm, Monday- Friday
Date posted
1 November, 2021
Valid through
30 November, 2021
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Position: Executive Assistant

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